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MAP Assessment Data Import Guide

INTRODUCTION

As a result of our partnership with NWEA, we've developed a MAP data import feature that allows schools to import student NWEA-MAP assessment data into the MATHia platform, and unlock the essential content students need to achieve on grade-level scores during the next MAP administration.

This article will walk you through the required steps for setting this feature up! Please see Appendix B to review the full list of Carnegie Learning-supported MAP assessments. Don't see the version of the MAP assessment that your school administers on our list? Contact Us to learn more about customization options or for additional information!

 

ACCESSING ASSESSMENT RESULTS FROM NWEA

Carnegie Learning’s MAP feature works with a MAP results file exported from the NWEA’s interface. Anyone assigned with NWEA's Assessment Coordinator role can export those results from the View Reports area of the NWEA website.

To export results for all of the students in your school, choose these Export options in the NWEA interface:

  • Frequency:  One Time
  • Term:  Choose the current term
  • Export Type:  Comprehensive (not the Combined Data or other 3rd party options)
  • Aggregate:  By School (The Carnegie Learning feature requires data at the school level.)

The export produces a .csv file that you can import into the Carnegie Learning's Teacher’s Toolkit.   You can open the the .csv file of MAP results in Microsoft Excel or another spreadsheet program.   

Click here to visit NWEA's Data Export and Sharing web page to learn more. 

 

FORMATTING YOUR ASSESSMENT RESULTS FOR IMPORT

The exported file includes a StudentID column (column B) and a SchoolName column (column C.)   It is very important that you check the following before importing the results into Teacher's Toolkit:

The student identifiers in the StudentID column must match either the Username or the Student Number that are used in Teacher's Toolkit.  This guarantees that the MATHia software will apply the correct results for each of your students.   

There are several ways to ensure that these identifiers match:

  • If your students use the same username or student number to sign into all their different applications, including the MAP assessment, then the identifiers will match. 
  • If your school uses Clever or other roster integration software  to connect to MATHia, and the MAP assessments also used students’ Clever (or other single-sign-on)  IDs, then the identifiers will match.
  • If your students use different usernames or student numbers for different purposes, then read below:
    • If your school has not yet created students in MATHia/Teacher’s Toolkit, make sure that educators know that they should use the same student identifiers that were used for the MAP assessment.   
    • If teachers have already created students in MATHia/Teacher’s Toolkit, using student identifiers that are different from those in the MAP results export file, it will be necessary to edit the MAP results file OR edit the identifiers in Teacher’s Toolkit.. You can edit that file using any spreadsheet program.   It may be necessary to consult with teachers to match up the two sets of identifiers.    
    • TIP! Teacher’s Toolkit provides two fields to identify students:  Username and Student Number.  If teachers filled in only one of those fields, then one way to achieve matching identifiers is to ask them to fill in the other field with the StudentID used in the MAP results file.

The SchoolName column includes only one school name, and you are logged into that school in Teacher’s Toolkit.  The school name in the MAP results file doesn’t have to match the school name as it appears in Teacher’s Toolkit, but both names must refer to the same school, and to only one school. All of the students in the file will be associated with the same school in the system:  the school you logged into in Teacher’s Toolkit.

 

IMPORTING MAP RESULTS INTO TEACHER'S TOOLKIT

Follow the steps below to import the assessment results once you've verified that the NWEA StudentIDs are associated to your students in Teacher's Toolkit: 

1. From the MyCL portal, select the school for which you’d like to add MAP assessment results.

2. On the Teacher’s Toolkit Welcome Page, select the grid in the upper righthand corner.

 

3. Scroll down on the menu and select the MAP icon.

4. The displayed window has an Overview tab, an Import tab, and an Apply MAP tab.  Select the Import tab.

NOTE: The Overview tab will display MAP Student IDs, goals, and scores once results have been successfully imported.

5. Select Choose File to pick the .csv file that you would like to import.

Quick Tips!

  • The Student IDs that are in the MAP data .csv. must match the either the Username or the Student Number in Teacher’s Toolkit. 
  • The School Name in the MAP data .csv file must refer to the same school to which you’re logged into in Teacher’s Toolkit.

6. Select the .csv file of MAP assessment data from your computer.

7.  The system reads in the file and the Import tab will automatically update once the data has been populated.

8. Scroll down to view the results.

IMPORTANT! Make sure to view the NOTICES at the bottom of the window, which report on data that was not imported. Clicking the arrow will display the details for each of the displayed notices; in particular, the student identifier for the row that was skipped. For more information about the notices, please scroll down see APPENDIX A.

9. Click Save.

10. A confirmation message will display after the results are saved. Click the Print button at the bottom of the window to print a record of the import.

Quick Tip! The import notices don’t always indicate errors that need to be fixed.  For example, your MAP results file may include results for a Reading assessment as well as a Math assessment. That’s fine! The import feature just skips those rows.  If you do see something that you want to change, you can:

  1. edit the program in a spreadsheet file and import it again.  Be sure that you save as a .csv file, not as the spreadsheet format.
  2. make a .csv file that only includes the heading and the rows you changed.  You might do that if your original file was really large and you don’t want the second import to take as much time.

11. You are all set! You can now apply MAP assessment results to a class!

 

APPLYING MAP RESULTS TO A CLASS

There are two ways that you can apply imported MAP results to a class:

1. Apply the results to an existing class:

2. Apply to a new class:

IMPORTANT NOTE: The Class Category must be assigned to the class in order for the results to successfully apply to the class. Some import files may contain data from many different grades, so selecting the Class Category will help to ensure that the students are not assigned above grade-level content. 

 

Viewing assigned MAP modules.

You can view the modules that are assigned to each of your students on the Class Details screen. 
 

 

NOTE: The MAP modules are added as "Additional" (formerly known as "Unsequenced") modules, and a student only sees the modules that are automatically unlocked for him or her.

APPENDIX A: ERROR NOTICES

Below are the descriptions of the 4 possible Error Notices from MAP Data Import:

1. N rows were not about ‘Mathematics’ test results.

This message refers to a row in the MAP results file that does not have the word “Mathematics” in column D (Field 4) or column E (Field 5).   For example, you will get this message if your MAP results file includes results for a Reading assessment.

2. N rows report data that was normed against a different year’s norms.  (This application supports 2015 norms.)

This message refers to a row in the MAP results file that does not say “2015” in column G (Field 7).   The “Norms Reference Data” specifies the grade level that corresponds to a student’s RIT score.   If different Norms Reference Data is used, then the assignment of content to students may be invalid.

3. N rows report data from a test without the 4 Math goals.

This message refers to a row in the MAP results file where column N (Field 14) does not contain “Survey with Goals”.  The Carnegie Learning software supports MAP assessments that provide individual RiT scores for four areas of Math content.  If a student took a “Survey”-type test without goals, then Teacher's Toolkit is not able to analyze the results.

4. N rows report data from a test that is not supported by this application.

 

APPENDIX B: SUPPORTED ASSESSMENTS

NWEA offers many different versions of the MAP assessment. Below is the list of assessments that the Carnegie Learning MAP import feature supports at this time.   

STATE ASSESSMENT VERSION
Any State

Growth: Math 6+ CCSS 2010 V2

MAP: Math 6+ Common Core 2010 V2

Alaska

Growth: Math 6+ AK 2012

MAP: Math 6+ AK 2012

Alabama

Growth: Math 2-5 AL 2013

MAP: Math 2-5 AL 2013

Arkansas

Growth: Math 6+ AR 2016

MAP: Math 6+ AR 2016

Arizona

Growth: Math 6+ AZ 2010

MAP: Math 6+ AZ 2010

California

Growth: Math 6+ CA 2010

MAP: Math 6+ CA 2010

(The 2010 test only; not the 2005 test)

Florida

Growth: Math 6+ FL 2014

MAP: Math 6+ FL 2014

(The 2014 test only; not the 2007 test)

Georgia

Growth: Math 6+ GA 2010

MAP: Math 6+ GA 2010

(The 2014 test only; not the 2008 test)

Iowa

Growth: Math 6+ IA 2010 V2

MAP: Math 6+ IA 2010 V2

Kansas

Growth: Math 6+ KS 2010

MAP: Math 6+ KS 2010

Massachusetts 

Growth: Math 6+ MA 2011 V2

MAP: Math 6+ MA 2011 V2

(2011 only)

Maryland

Growth: Math 6+ MD 2011

MAP: Math 6+ MD 2011

Nebraska Growth: Math 6+ NE 2015
New York

Growth: Math 6+ NY 2011 V2

MAP: Math 6+ NY 2011 V2

North Dakota

Growth: Math 6+ ND 2011

MAP: Math 6+ ND 2011

Ohio

Growth: Math 6+ OH 2011 V2

MAP: Math 6+ OH 2011 V2

Pennsylvania Growth: Math 6+ PA 2013
South Carolina

Growth: Math 6+ SC 2015

MAP: Math 6+ SC 2015

West Virginia

Growth: Math 6+ WV 2011

MAP: Math 6+ WV 2011

 

APPENDIX C: FAQs

1. My school took a mid-year MAP assessment. Can I import their updated results?

Yes! Follow the same steps outlined in the IMPORTING MAP RESULTS INTO TEACHER'S TOOLKIT and the APPLYING MAP RESULTS sections of this guide. The new assessment results will override the previously imported results.

Last updated: 10/17/18